Privacy Policy

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Your Rights

You have rights to the following:

Get an electronic or paper copy of your medical record

•You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.

•We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.

Ask us to correct your medical record

•You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.

•We may say “no” to your request, but we’ll tell you why in writing within 60 days.

Request confidential communications

•You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.

•We will say “yes” to all reasonable requests.

Ask us to limit what we use or share

•You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.

•If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.

Get a list of those with whom we’ve shared information

•You can ask for a list (accounting) of the times we’ve shared your health information for six years prior to the date you ask, who we shared it with, and why.

•We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

Get a copy of this privacy notice

•You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

Choose someone to act for you

•If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.

•We will make sure the person has this authority and can act for you before we take any action.

File a complaint if you feel your rights are violated

•You can complain if you feel we have violated your rights by contacting us using the information on page 1.

•You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.

•We will not retaliate against you for filing a complaint.

Our Uses and Disclosures of your Protected Health Information

At Relaction PLLC we will only make disclosures of your personal health information (PHI) with your express written consent, or will make reasonable attempts to notify you prior to disclosing any PHI in the case of an emergency in which you are believed to be at imminent risk of harm to yourself or others, or otherwise as required by law, or allowed by law to fulfill payments for services rendered. We will not confirm or deny your client status or any PHI outside of these circumstances. We will never share your information for marketing or fundraising purposes.

How do we typically use or share your health information?

To treat you

•We can use your health information and share it with other professionals who are treating you.

Example: A doctor treating you for an injury asks another doctor about your overall health condition.

To run our organization

•We can use and share your health information to run our practice, improve your care, and contact you when necessary.

Example: We use health information about you to manage your treatment and services.

To bill for your services

•We can use and share your health information to bill and get payment from health plans or other entities.

Example: We can give information about you to your health insurance plan so it may pay in part or in full for your services.

We can additionally share health information about you for certain situations such as:

Safety

• Reporting suspected abuse, neglect, or domestic violence

• Preventing or reducing a serious threat to anyone’s health or safety

To do research

• We can use your de-identified information for health research.

To comply with the law

•We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.

To address workers’ compensation, law enforcement, and other government requests

• We can use or share health information about you:

• For workers’ compensation claims

• For law enforcement purposes or with a law enforcement official

• With health oversight agencies for activities authorized by law

••For special government functions such as military, national security, and presidential protective services

To respond to lawsuits and legal actions

• We can share health information about you in response to a court or administrative order, or in response to a subpoena.

Our Responsibilities

• We are required by law to maintain the privacy and security of your protected health information.

• We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.

• We must follow the duties and privacy practices described in this notice and give you a copy of it.

• We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.

For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html.

Changes to the Terms of this Notice

We can change the terms of this notice at any time, and will provide you with the updated terms.